Stop Losing Talent
to Visa Issues.
More Enrollments. Faster Hires.
Whether you enroll international students or hire global talent, visa hurdles cost you — lost enrollments, delayed start dates, and endless admin. We handle the whole journey end-to-end: document prep and embassy coaching before arrival, city registration and residence permit after. Not just advice, but hands-on execution powered by AI.
Free consultation — no commitment required
End-to-End Support
We cover both phases of the journey
Pre-Arrival
Entry Visa
Documents, forms, and embassy interview coaching — students land on time and ready to enroll.
Post-Arrival
Residence Permit
City registration (Anmeldung), residence permit application, and legal status — so they stay enrolled, not stuck in bureaucracy.
Trusted by growing organizations
2x
Faster Processing
AI + Expert
Hybrid Approach
Cohort
Dashboard Included
24/7
Student Support
Up to 30% of Accepted Students
Never Make It to Campus
The root cause isn't lack of information — it's the overwhelming complexity of actually preparing a visa application. Unfamiliar forms, untranslated documents, unclear financial requirements, and tight embassy deadlines. A checklist isn't enough. Students need someone who does the work with them.
Every lost student is lost tuition revenue
and an empty seat.
Reduce Deferrals & Protect Revenue
Every prevented deferral is secured tuition and a filled seat. By actively managing timelines and documents, we turn more acceptances into enrolled students — not empty chairs.
Track Every Student
See exactly where each incoming student stands in the visa process through our Cohort Dashboard. Spot at-risk applications early — before a stalled visa turns into a lost enrollment.
Free Up Your Team
Your admissions office shouldn't be fielding visa questions. We take the workload off students and your team so everyone can focus on what matters.
Trusted by Universities Across Germany
Universities and relocation professionals rely on Caselink to move talent faster and with less friction.
Working with Caselink is refreshingly straightforward: clear scoping, responsive communication, and dependable delivery. They're a partner we're confident recommending.
Trishti Poolovadoo
CODE University of Applied Sciences
What Caselink is developing is a game-changer. Their Anabin check solves complexity and saves precious time. The combination of automated tools and expert guidance is exactly what's needed to navigate the move to Germany without the usual headaches.
Sevkan Saylik
HR and Relocation Consultant
Visa and Relocation Support Tailored to
Your Organization.
Whether you're an employer, recruiter, university or law firm — we have the right tools and expertise for your use case.
HR Teams
Hands-off visa and relocation support with full visibility for your team.
- Track every case incl. expected start dates in one dashboard
- Get new hires onboarded faster with predictable timelines
- Apartment search assistance for incoming talent
- Reduce HR admin time by up to 80%
Recruiting Agencies
End-to-end visa and relocation support for your candidates.
- Pre-screen candidate eligibility instantly
- Place international talent faster
- Full visa status visibility to share with your clients
Universities
Boost enrollment with student visa support and guidance.
- Process student visas at scale
- Reduce dropout risk from visa or bureaucracy issues
- Attract more students with full study visa and post-graduation work permit support
- Give your international office a dedicated portal
Immigration Lawyers
Scale your practice with automation and digital client portals.
- Stop chasing clients for documents with automated collection
- AI-powered data extraction and document generation
- Handle more cases without hiring more staff
Everything From Acceptance
to Residence Permit
We manage the entire journey — from visa application before arrival to residence permit after — so nothing falls through the cracks.
Visa Application
We prepare the documents, fill in the application forms, and assemble the complete submission package for each student.
Blocked Account (Sperrkonto)
We walk students through the mandatory proof-of-funds setup step by step, including bank selection and account opening.
Health Insurance
We ensure each student has the correct statutory or private coverage sorted before enrollment — no guesswork.
Embassy Interview Prep
Mock interviews and coaching so students are confident and prepared for their visa appointment.
Document Verification
We review every document for completeness, correctness, and compliance — catching errors before they cause rejections.
Ongoing Student Support
Dedicated multilingual support for students throughout the entire process, from acceptance to arrival.
City Registration (Anmeldung)
We help students secure an address, book the Bürgeramt appointment, and complete mandatory city registration — the prerequisite for every next step.
Residence Permit (Aufenthaltserlaubnis)
From document preparation to Ausländerbehörde submission and follow-up, we guide students through securing their long-term legal status.
Ausländerbehörde Liaison
Multilingual support and direct communication with caseworkers, so nothing gets lost in translation during residence-permit processing.
The Residence Permit Is
Where Students Get Stuck
Even after arriving in Germany, students face a maze of bureaucratic hurdles — housing registration, the Ausländerbehörde, document inconsistencies, and tight legal deadlines. Without hands-on support, many risk losing their legal status.
The Housing & Registration Trap
No apartment with Anmeldung rights means no registration. No registration means no residence permit application. If the D-visa expires first, students lose their legal safety net entirely.
The 12-Month Countdown
Student D-visas typically run around 12 months. It feels like plenty of time — until it isn't. Students who don't file their residence permit before expiry lose the §81(4) fiction effect, their only legal protection while the application is processed.
61% Rejection Rate from Document Errors
Wrong insurance type, outdated blocked account amount, missing certified translations, or photos without QR codes — small mistakes lead to rejected applications and months of delay.
Health Insurance Confusion
Many students arrive with travel or home-country insurance that won't be accepted. Students over 30 face additional barriers as they can't join statutory insurance at all.
Rules Change by City
Financial proof requirements vary wildly — Berlin accepts bank statements, Frankfurt demands documents no older than 2 weeks, Munich requires notarized parental declarations. No universal playbook exists.
Language Barrier & Caseworker Discretion
Ausländerbehörde staff rarely speak English. Outcomes differ between caseworkers at the same office. Students often don't understand what's being asked of them.
Every one of these problems is something Caselink directly prevents, guides through, or resolves — from housing support to AI document checks to multilingual caseworker communication.
AI-Powered Precision.
Human Expertise.
We combine intelligent automation with dedicated consultants to process student visas faster, more accurately, and at a fraction of the traditional cost.
AI Document Review
Catches errors and missing information before submission
Zero Paperwork
AI extracts data from passports and documents automatically
Full Visibility
Track every student's progress in your Cohort Dashboard
Smart Timing
AI-predicted timelines so students arrive before semester starts
Dedicated Expert
A human consultant reviews every application and answers questions
Faster Applications
AI pre-fills forms and assembles documents in days, not weeks
Tailored for Your Entire Workflow
A dedicated dashboard for your team to manage cases, and a simple guided experience for your applicants.
Total Oversight
All candidates in one view.
Real-Time ETC
Predict arrival dates.
Auto-Compliance
Never miss a requirement.
Effortless Process
From offer letter to first day – we handle the bureaucracy so you can focus on welcoming your new team member.
Seamless Onboarding
- One-click invites
- Branded portal
- Instant access
Meet Your Relocation Experts
We are a diverse team of migrants and native Germans, driven by our passion to eliminate bureaucratic barriers and make affordable visa support accessible to everyone.Learn more about our mission to transform the relocation journey.
Luis Figueira
CEO & Co-Founder
Luis is responsible for commercialisation and marketing. He is a Brazilian engineer and business manager with over 10 years of experience. He has worked in companies like Boston Consulting Group (BCG), Babbel and home24.
Dennis Maass
CPTO & Co-Founder
Dennis is responsible for technology and product development. He has a track record of applying Data Science and AI to solve real-world business challanges in companies like Zalando, GetYourGuide, Flix and Kearney.
Theresa Walther
Visa Ops Expert
Theresa is passionate about labour migration and has more than ten years of experience in the relocation business - she assisted and supervised more than 10,000 cases and has pretty good insights in bureaucracy and administrative structures. You can ask her anything when it comes to moving to Germany.
Dr. Csilla Rostas
Lawyer
Csilla advises Caselink on legal matters as a multilingual lawyer with extensive experience in European and business immigration law. Having worked alongside the European Parliament and at a Brussels-based law firm, she brings deep expertise in bridging cultures and helping individuals navigate legal complexities.
Frequently Asked
Questions
Can you handle visa processing for an entire incoming class?+
How do you help reduce enrollment melt?+
Will students get human support during the process?+
Where is the data hosted?+
Is student data secure?+
Do you help with embassy appointment preparation?+
*If you have any further questions please .
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